Soltreya

An AI growth team · med spas

Soltreya.

An AI growth team for med spas.

Join Founding See How It Works

Radiance · Reliability · Revenue

Instagram DMlive

Sarah K. · 2:47:08 PM

Hey! Do you do lip filler? Looking for next week if possible.

Soltreya · 2:47:47 PM

Hi Sarah — yes, we do! Earliest is Thursday 2pm with Dr. Lin. Want me to grab it?

Replied in 39 seconds

01/The problem

The three things bleeding revenue at every med spa.

Leads going cold

The average med spa lead waits 4-24 hours for a response. By then, they've booked your competitor. Speed-to-lead is documented to lift conversion 9x — and almost no spa runs it.

Lead temperature over time

1 min1 hr4 hr24 hr · gone

$15K/mo in no-shows

If 15% of your bookings no-show and your average ticket is $400, you're writing off $15K every month — pure revenue, gone. Most no-shows are recoverable inside a 4-hour window.

No-show losses · last 8 months

Jan−$15K avg/moAug

Reviews you forget to ask for

Reviews compound — more reviews bring more leads. But asking is awkward, the moment passes, and another month goes by with 2 new reviews instead of 20.

Reviews this month

02/Three tiers

Three tiers. One subscription. Same engineer.

Founding rate is half off the standard price for your first 3 months — locked for life if you stay subscribed through March 2027. Three slots, publicly counted.

Foundation

The 4 modules every spa needs to stop bleeding revenue.

Founding rate

$1,750/mo

Standard: $3,500/mo after month 3

4 modules

Join Founding (Foundation)
Most Popular

Growth

Foundation plus the systems that protect existing bookings.

Founding rate

$2,500/mo

Standard: $5,000/mo after month 3

8 modules

Join Founding (Growth)

Department

The full Soltreya growth team — lead conversion, retention, reputation.

Founding rate

$3,500/mo

Standard: $7,000/mo after month 3

15 modules

Join Founding (Department)

04/Founding member bonuses

Founding rate is half off. Plus ~$20K+ in bonuses you keep forever.

  • $500

    Free AI Funnel Audit Report

    A written audit of your IG → DM → website → form → consult funnel, identifying the top 3 specific gaps costing you bookings. Delivered during onboarding.

  • $10K+ over 3 years

    Lifetime Founding Rate Lock

    Stay subscribed continuously through March 2027 and your founding price never goes up — even when standard prices increase. Locked for life.

  • $2K/yr

    Priority Queue Forever

    Your requests skip the regular queue ahead of standard-tier clients. Forever.

  • $3K/yr

    Direct Line for Emergencies

    Direct WhatsApp or Telegram line to Nick for service-blocking emergencies. Response within 4 business hours.

  • $3K/yr

    Quarterly Strategy Session

    60-minute strategy session every quarter, included free. KPI review, module-mix optimization, growth-channel discussion.

  • $2K+

    Free Tier 5 Modules When Launched

    When the Voice + Multimodal tier launches in Phase 3, you get it included at no extra charge for the lifetime of your subscription.

03/Onboarding

14 days from signup to a working growth team.

  1. Day 0

    Stripe checkout → Notion portal link

    Subscribe, get the portal link within seconds. No discovery call, no proposal, no waiting.

  2. Day 0–3

    Async onboarding questionnaire

    Fill out brand voice, business hours, procedure menu, booking-platform credentials — all inside Notion. No call required.

  3. Day 4–9

    Module configuration + baseline capture

    Your modules get configured against your data. Pre-deployment baseline KPIs are captured so we can measure the 60-day lift.

  4. Day 10

    Go-Live

    First module starts running live in your environment. Subscription clock starts from here.

  5. Day 11–14

    Remaining modules ship

    Rest of your tier's modules come online, verified one at a time. By Day 14 the full team is operational.

06/15 modules

15 modules. One subscription. Configured to your stack.

Each module is a workflow that runs on your booking platform — Mindbody, Boulevard, Vagaro, or Aesthetic Record. Per-client config, not custom code.

Foundation Lead Conversion

Speed-to-Lead Agent

+9× conversion

Replies to Instagram DMs, website forms, GMB messages, and Google Ads leads in under 60 seconds — qualifies, books a consult, or routes the hottest ones to you.

CRM Reactivation Agent

+$2K/mo recovered

Sweeps every cold or dormant lead in your booking platform and runs personalized re-engagement sequences with branching logic. Turns your buried CRM into a working pipeline.

Multi-Touch Nurture Sequence

+25% trial→paid

Behavior-triggered SMS + email follow-up that branches based on what each lead actually does. Replaces 'we lost them after one text.'

Weekly Performance Report

Mondays, 8am CT

Monday-morning KPI digest: lead volume, response time, conversion rate, dollars attributed. The numbers that prove the system is paying for itself.

Growth Booking Ops

Booking Confirmation + Pre-Care

−30% no-shows

Auto-confirms every appointment, sends procedure-specific pre-care instructions, and routes intake forms before the client walks in. Most no-shows trace back to this gap.

No-Show Prediction + Same-Day Rebook

−40% slot loss

Flags high-risk appointments 24 hours out and fires an automatic same-day rebook sequence when a no-show happens. Recovers revenue you've been writing off.

Cancellation Recovery

+40% slot fill rate

When an appointment cancels, auto-offers the freed slot to your waitlist before the slot goes cold. Books the first yes.

Waitlist Activation

+35% redemption

Manages a structured waitlist with preferences captured at signup, auto-offers new openings, books on first yes. Turns 'let me get back to you' into a working channel.

Department Retention + Reputation

Post-Treatment Follow-Up + Maintenance

+45% rebook

Same-day aftercare check-in, day-3 healing prompt, and a return-booking offer at the optimal interval for the procedure. The retention engine most spas don't run.

Birthday + Anniversary Campaign

30% redemption

Warm, segmented outreach on the day, with offers calibrated to client tier and prior spend. The highest-engagement campaign in the spa world.

Package Expiration + Renewal Push

70% redemption

Flags expiring packages at 30, 14, and 7 days out with auto-book offers and a renewal pitch. Stops the silent write-off of prepaid sessions clients forget to use.

Membership Retention Sequence

30% save rate

Monthly value-reminders to active members plus a cancellation-save flow that catches departures before they ship. Highest-leverage retention point in the business.

Review Request Automation

+8 reviews/mo

Triggers Google + Yelp + Facebook review asks at the peak-happiness moment post-treatment, rotated across platforms to balance reputation. Built-in pre-screen so unhappy clients don't get steered public.

Negative Review Intercept

60s response

When a client signals dissatisfaction anywhere, alerts you within 60 seconds with full context — service recovery starts before they post publicly. Not review suppression, just hearing them first.

Referral Request Sequence

+5% LTV lift

Past-client referral asks at retention milestones with trackable per-client links and two-sided credits. Turns your highest-LTV channel from accidental to systematic.

05/Engineer-led

8+ years as a systems engineer at Boeing and Tesla. $7.4M+ in documented operational savings. Soltreya is built on the WAT framework — deterministic code does the execution, AI handles the reasoning.

$7.4M+

operational savings

8+ yrs

systems engineering

WAT

deterministic-first architecture

Engineer-led, reliability-first.

07/Case studies

Case studies — coming Phase 1.

The first 3 founding clients will be public client stories. If that's you, you get half-off pricing, a perpetual marketing spotlight, and a Founding Member badge on this gallery forever.

08/How we work

How we work.

Async-first by default. All work happens through your Notion client portal. You file requests in a queue (one at a time), get them shipped, and see the status without scheduling anything.

One structured call per quarter. A 60-minute strategy session for KPI review and module-mix optimization. No standing meetings, no weekly check-ins. You bought a team that works while you're not in the room.

Founding-Member emergency line. Direct WhatsApp/Telegram access for service-blocking emergencies — 4-hour response, business-time.

notion.so/sarah-aesthetics/soltreya-portal
⌘K

Request Queue

One active · Submitted → Shipped

Submitted1

  • Tweak speed-to-lead reply tone

    Sarah · 2h ago

In Progress1

  • Add Boulevard webhook for no-show flag

    Nick · ETA Fri

Shipped2

  • Weekly report timezone fix

    Mon · 3 days ago

  • Birthday campaign · October

    Mon · last week

09/The guarantee

The guarantee.

“10 additional booked consults in your first 60 days, or you don't pay.”

We capture your pre-deployment booking baseline during onboarding (Day 0-10). If Soltreya doesn't deliver 10 incremental consults above that baseline in the first 60 days from Go-Live, you get your months 1-2 fees refunded. No fine print to dance around.

Backed by a contractual fallback: 2× lead-response speed AND 25%+ cold-pipeline reactivation. Either path satisfies the guarantee.

Every Monday morning, this lands in your inbox

Soltreya weekly · Sarah Aesthetics

from hello@soltreya.com · Mon · 8:00 AM CT

Hi Sarah — here's your week. Leads up, response time under target, revenue tracking strong. Full breakdown in your portal.

Leads handled
127↗ 12% vs. avg
Median response
38starget ≤ 60s
Attributed revenue
$24,800↗ 18% vs. last
No-show rate
6%−67% since launch

Open in portal →

09/Live dashboard

Your weekly report, every Monday morning.

This is the actual Soltreya portal — what you see when you log in every Monday.

soltreya.com/portal/sarah-aesthetics
⌘K

This week

Mon · Oct 14

Leads

127

↗ 12%

Response

38s

≤ 60s

Revenue

$24.8K

↗ 18%

No-show

6%

−67%

Lead volume · 6 weeks

↗ trending up

Lead sources

  • Instagram40%
  • Google30%
  • Website20%
  • Other10%

Top providers · this week

  • 1.Dr. Lin
    28
  • 2.Dr. Patel
    21
  • 3.Dr. Garcia
    14

00/15 founding slots

0 of 15 slots filled

3 founding slots at half-price. Standard slots at full pricing once founding fills.

10/Join founding

Join Founding.

90 seconds. 8 questions. No call. If you're a fit, you'll hit Stripe checkout next.

11/Not for you

We're not for you if…

  • You want monthly recurring calls. (We're async-only.)
  • You need custom integrations outside Mindbody / Boulevard / Vagaro / Aesthetic Record.
  • You charge under $200/treatment on average. (Unit economics don't pay back.)
  • You can't decide without a committee. (Async + owner-operated is the model.)

If any of those describe you, we'll happily refer you to a vendor who's a better fit. No hard feelings — wrong-fit clients hurt everyone.